Video conferencing solutions use telecommunications of audio and video to bring people at different sites together for face
to face meetings and collaboration. It can be as simple as a conversation between two people in private offices
(point-to-point) or involve several sites (multi-point) with many people in large rooms at different locations. Besides the
audio and visual transmission of people, video conferencing (visual collaboration) can be used to share documents,
computer-displayed information, and whiteboards. Improvements have been made in collaborative tools that allow people at
different sites to electronically manipulate a common document or computer application.
Video conferencing is used for business meetings, telemedicine, distance learning, and telecommuting to name a few.
Why Video Conference?
Sometimes it's just not possible or practical to have a face-to-face meeting with two or more people. Sometimes a telephone
conversation or conference call is adequate. Other times, an email exchange is adequate.
Face-to-face meetings are the best way to give and receive information. Why? Because we exchange information in one of
three ways: 1) We hear what is said, 2) We hear the tone used when speaking, 3) We see the body language of the person
The body language of the speaker many times says more than the words spoken. Without seeing the person you are hearing, you
remove the largest factor in verbal comprehension. This is why phone meetings always seem to lack impact.
Video conferencing technology has matured. It's as easy to use as the phone. The reception is so good you feel like you're
sitting across the table. The cost of ownership has dropped. The savings you receive from eliminating a couple of business
trips can pay for your investment in video conferencing quickly.
Consider video conferencing when:
Video conferencing (telepresence) is an asset that will generate a return on investment not only financial, but can improve
productivity and team morale. There is less chance for error or misinterpretation when visual communicating and most
people feel much more a part of a team when they can put a face with a voice.
- a live conversation is needed
- visual information is an important component of the conversation
- the parties of the conversation can't physically come to the same location
- the expense or time of travel is a consideration
Let SSG recommend a solution that gives you the greatest value.